Recruitment ERP is an end-to-end platform for running manpower and recruitment operations from a single system. It brings candidate sourcing, client requirements, deployment, documentation and finance into one connected workflow, so agencies stop juggling spreadsheets and disconnected tools. It is built for recruitment businesses that place workers at scale across multiple clients and geographies.
The business problem
Manpower and recruitment agencies handle enormous volumes of moving parts: job orders from clients, candidate pipelines, interviews, medicals, visa and travel documents, deployment schedules and invoicing. When these live in separate spreadsheets, chat threads and paper files, work slips through the cracks.
- Requirements and candidate data scattered across teams.
- No single view of where each candidate stands in the process.
- Documentation and compliance steps tracked manually.
- Billing disconnected from actual placements and deployments.
How Recruitment ERP helps
Recruitment ERP connects each stage of the recruitment lifecycle into one workflow. From the moment a client raises a requirement to the point a candidate is deployed and invoiced, every step is recorded, assigned and trackable, giving managers a clear operational picture and staff a single place to work.
Main features
- Client & requirement management — Capture job orders per client with role, quantity, location and status in one place.
- Candidate database — Maintain a searchable pool of candidates with skills, experience and document records.
- Pipeline tracking — Move candidates through stages such as shortlisted, interviewed, selected and deployed.
- Document management — Store and organise passports, visas, medicals and contracts against each candidate.
- Deployment scheduling — Plan and record mobilisation, travel and joining details.
- Invoicing & finance — Generate invoices linked to confirmed placements and track receivables.
- Role-based dashboards — Give recruiters, coordinators and managers views suited to their work.
- Reporting — Produce operational reports on requirements, placements and pipeline health.
AI capabilities
Recruitment ERP is designed to support AI-assisted matching, where candidate profiles can be ranked against a requirement’s criteria to help recruiters prioritise. These are designed as decision-support features that surface suggestions for a recruiter to review, not automated hiring decisions. Additional AI-assisted features are planned and available depending on configuration.
How it works
- A client requirement is entered with role, headcount, location and criteria.
- Recruiters search the candidate database or add new candidates to the pipeline.
- Candidates progress through interview, selection and documentation stages.
- Deployment and travel details are scheduled and recorded.
- Placements are confirmed and linked invoices are generated.
- Managers monitor progress and finances through dashboards and reports.
Who it’s for
- Overseas and domestic manpower recruitment agencies.
- Staffing firms managing multiple client contracts.
- Recruitment coordinators and documentation teams.
- Agency owners and managers needing operational oversight.
Industries
Recruitment ERP suits sectors that rely on structured, high-volume hiring and deployment, including construction, oil and gas, hospitality, healthcare support, facilities management and general labour supply. Its workflow adapts to both overseas placement and local staffing operations.
Integrations
Recruitment ERP is integration-ready and can exchange data through mechanisms such as a REST API, CSV import and export, and email. Connections to specific third-party systems are available depending on configuration and project scope.
Security & permissions
Access is governed by role-based permissions so staff see only the data relevant to their function. Candidate documents and client information are stored within the platform, and administrators can manage user roles and access levels. Specific security controls are available depending on deployment and configuration.
Frequently asked questions
Can it handle multiple clients and requirements at once?
Yes. Requirements are managed per client, and the pipeline lets you track candidates against many concurrent job orders.
Does it store candidate documents?
Yes. Passports, visas, medicals and contracts can be stored and organised against each candidate record.
Is it suitable for overseas recruitment?
It is designed with overseas manpower workflows in mind, including documentation and deployment tracking, and also supports local staffing operations.
Can it connect to our other systems?
It is integration-ready through mechanisms such as REST API and CSV. Specific integrations depend on your configuration and project scope.
Can we control who sees what?
Yes. Role-based permissions let administrators define what each user can access.